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Subscribe today and get all of the benefits of Microsoft 365 automatically on April 21. Choose Office for your Mac and PC Create your best work with Office 365, and get 1 TB of OneDrive cloud storage for your photos and files. 2020-3-31 If you need to cope with Word documents quite often during work, merger of multiple Word documents into one might be required sometimes. You can copy and paste the content directly when the info quantity is not large. But what if it is not that case? The Insert tab allows you to subtly merge.
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Learn moreAfter all the codes are inserted in the main document, it’s time to perform the merge. There are three ways to go about this in Word 2016: you can merge to a new document, and then print that document as a separate step after examining the merge results, you can merge directly to your printer, or you can send email messages.
Which is better? It depends. How sure are you that you’ve set up the merge correctly? You should merge to a new document the first time you run a new merge to make sure that it works the way you intended. But if you are running the same merge repeatedly (such as sending out the same form letters every month to the same people), it’s fine to merge directly to the printer.
You can preview the merge results without having to create a whole new document. Just choose Mailings→Preview Results. Then use the arrow buttons in the Preview Results group to move between results pages.
Merge to a new document
To merge to a new document, follow these steps:
- On the Mailings tab, click Finish & Merge. A menu opens.
- Click Edit Individual Documents.
- (Optional) If you want to include only a certain range of records, specify that range. Otherwise leave All selected.
- Click OK. The new document is created.
- Print and save the new document as you would any document, and then close it.
- Save your merge main document for later reuse if desired.
Merge to a printer
To merge to a printer, follow these steps:
- On the Mailings tab, click Finish & Merge. A menu opens.
- Click Print Documents.
- (Optional) If you want to include only a certain range of records, specify that range. Otherwise leave All selected.
- Click OK.
- In the Print dialog box, specify any print options as needed.
- Click OK.Choose printing options and complete the printing.
Send merged email messages
To merge to a printer, follow these steps:
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- On the Mailings tab, click Finish & Merge. A menu opens.
- Click Send Email Messages.
- Open the To: drop-down list and select the field that contains the recipients’ email addresses. This field might or might not have been inserted in the message.
- In the Subject line box, type the desired message subject.
- (Optional) If you want to include only a certain range of records, specify that range. Otherwise leave All selected.
- Click OK. The messages are sent using your default email application (probably Microsoft Outlook).